Email has transformed the way we communicate. However, just because it’s easy and quick like many other kinds of digital communication doesn’t mean you should skip all forethought about how your message is received—literally and figuratively.
Email etiquette matters, especially as email increasingly becomes our more formal mode of communication. Take this quiz to find out whether you’re a master of email manners or you have some schooling left!
Looking for email writing tips?
You’ve come to the right place.
Grammarly’s blog has featured several recent posts on all things email writing. Our aim is to provide readers with valuable insights on how to craft the perfect email for any occasion. We’ve talked about proper email etiquette. We’ve covered ways to maximize your productivity. And we’ve shown you how to step out of office for vacation and avoid a flood of emails upon your return.
You just got an email from Susie in accounting asking you to bring three dozen of your famous cupcakes for Dave the office manager’s retirement party. Which, by the way, is tomorrow. Susie signed her email:
Thank you in advance,
Susie
Your reaction to that sign-off will probably depend on the tone and content of Susie’s email. If she politely apologized for the short notice and begged you to please consider whipping up what has become an office favorite (because, really, who doesn’t like cupcakes?), you might get busy baking after work.
Do you have any idea how many hours a week you spend reading and writing emails? Well, according to a recent study by McKinsey & Company, it could easily be 11 hours for the average worker—and that doesn’t even count personal time! Just let that sink in for a moment…
Well, now you can take matters into your own hands (and possibly retain some sanity) with these time-saving and feature-packed third-party apps.
That email is sitting in your inbox. You know the answer to the question it’s asking, but those two words are still haunting you: “please advise.” It can show up in the subject line, somewhere in the middle of a message, or, most frequently, right before the signature at the end of the email. But what do you do with it?
The good news: if you know the answer to the main question in the email, just write your reply and boom!
According to the American Psychological Association (APA), children who demonstrate stronger willpower in the lab end up having better school attendance and stronger academic performance while also being more likely to have “greater physical and mental health, fewer substance-abuse problems and criminal convictions, and better savings behavior and financial security” as adults.
Are you feeling frustrated and unproductive? Like you’re constantly busy but the things that really matter aren’t getting done?
Check out these six time management tips that will help you increase productivity, lower stress, and get you closer to your goals!
There was a day when I looked up and realised that I had become someone who professionally replied to email, and who wrote as a hobby.
Do not check your email! Plenty of people with fancy credentials will tell you to avoid your email at all costs in the morning. Time management consultant Julie Morgenstern wrote a whole book about it. She told The Huffington Post that if you give in to the temptation, “you will never recover.” Personal development writer Sid Savara gives seven reasons not to check it.
Welcome back to the Not-So-Sweet 16! Today, we have two powerhouse email competitors that vie for the enviable title of “most annoying email habit.” Which do you think is worse, sneaky CCs or mass forwards?
Boss CC Sneak Attack:
Occasionally, there is a reason to CC your manager on an email about a project or issue you’re working on. This is not one of those times. The “sneak attack” occurs when someone adds your boss to a thread in order to intimidate you or encourage a specific outcome.
Email correspondence makes it simple, easy, and convenient to quickly contact coworkers and family members across the world. However, it isn’t all roses with email. If you don’t follow proper etiquette, you can end up annoying your recipients. You’ve probably already heard about basic email etiquette tips, like using a specific subject line and replying as quickly as you can, but there is more you can do to ensure that your emails resonate with the people you send them to.
Inbox dread is real.
The last time I took a vacation, I almost didn’t want to leave for fear of what my inbox would look like when I got back. (Hint: it wasn’t pretty.) There’s nothing more groan-inducing on your first day back at work than opening your email client to see you have 1,487 emails waiting.
I’ve worked in jobs where getting a flurry of daily email was the norm, which meant that being away for a week resulted in a digital avalanche.
It’s practically magic how much work can be accomplished by email, especially for us mere muggles! If emails were sent by owl, our skies would be darkened day after day. Fortunately for our view and keeping the streets clean, you just need internet access. Everyone has a different approach to managing their email mischief. Take our fun quiz to find out what kind of email patronus you have.
We are “devolving” into lackadaisical proofreaders.
Even senior management and professionals with advanced degrees and experience no longer show the stamina or desire to ensure that their written words convey exactly what they are meant to–and our carelessness is coming to a head.
This is compounded by the fact that, more than ever, human beings are being judged on word choice.
