The average business email user receives over ninety emails per day. That means your message has some serious competition for the recipient’s attention. Clear, effective communication begins with using the proper business email format.
What’s so hard about that? you’re thinking. I type out what I have to say, hit Send, and away it goes!
Slow your roll there, champ! How you format your business email makes a difference.
Would you like some good news about errors? The simplest mistakes to make are the easiest to correct. If you’re having a frustrating job search, it’s probably because you’re making these ten simple job search mistakes.
1 Failing to Make a Strong First Impression
Never forget that while you are searching for the perfect job, employers are searching for the ideal employee.
Have you ever been in this situation?
You go in for an interview, and after a harrowing two hours, walk out feeling relatively confident that you made a good impression. Your resume was flawless. Your cover letter was witty and showed passion. Your interview outfit was on point. You thought you really bonded with the team that interviewed you. Nothing could go wrong, right?
Do you consider yourself a hard worker? A team player? A people person? Whatever you do, don’t tell that to the person reading your resume. Why not? Because if they hear about one more of those, they’re going to tear the resume into itty-bitty shreds.
As good as certain terms might seem, they’ve been on a few billion too many resumes to mean anything to potential bosses.
We’ve talked about the best ways to end an email; now let’s talk about beginnings.
You might wonder whether it’s really necessary to put much thought into how you begin your emails and other correspondence. If you’ve ever ignored a letter because it began with “To Whom It May Concern,” groaned because your name was misspelled, or wondered if the sender was human or canine because their greeting was so overly enthusiastic, then you know that getting your email salutation right is a big deal.
You’ve worked to make your email clear, and you’ve carefully edited to streamline your writing. The body of your email might well be perfect, but it can all go awry if you use the wrong sign-off. It’s just a word or a short phrase, followed by your signature, and yet finding the right tone to close your email often requires a surprising amount of thought and finesse.
Graduation. Ten letters that spell either “opportunity,” or “pure, unadulterated terror,” depending on your plans for after you walk across the stage and officially become a college grad. If you have your post-grad life figured out, congratulations! You’re ahead of the game. Kick back, read a book, and wait for real life to hit you.
But if you have no idea what you’re going to do, or are hustling to land that first gig, don’t worry.
We all make mistakes. Sometimes, we even embrace them.
Such is the case with language. The words you’re reading right now are the product of centuries of slang, corruption, amalgamation, and lazy habits. The writers of today gently nudge future evolutions of English by choosing which mistakes will be acceptable tomorrow. (For instance, where you use verbs like “stung” and “stunk,” experts believe future writers may instead opt for “stinged” and “stinked.”)
Guest post from Jennifer Parris, Career Writer for FlexJobs
On the surface, a job description might seem fairly straightforward. It lists the job title, a smattering of responsibilities, and contact info by which you can apply for the position. But upon a second reading, you’re sure to find many layers to the posting, full of nuances and hidden messages that a seasoned job seeker might be able to pick up.
How do you know when to use Dear Sir or Madam or something else? When writing a business letter or email, it can be a real challenge to get the salutation right—especially for someone you don’t know or an organization you’ve never worked with. In such situations, you should err on the side of formality, but even then there are good reasons to avoid Dear Sir or Madam.
This assignment should be no problem. In fact, it’ll be a blast. What could go wrong? Suppose for a moment that all you have to do is write a children’s song about otters.
The trouble is, there are so many scintillating facts about otters that it’s hard to know where to begin. Do you start with general info—that they’re highly adorable four-legged carnivorous swimmers?
Guest post from Brie Weiler Reynolds
For job seekers, making a strong first impression is crucial. With employers spending so little time screening cover letters and resumes before deciding if your application will make it to the next round, it’s imperative to use that precious space well. Your cover letter acts as an introduction between yourself and the employer. That’s why it’s so important to take the time to make customized, quality cover letters to help your application stand out.
